Make your terminology consistent so each thing has one name
You gather every way it's named, pick one, and fix the others in place, without jumping from page to page.
A report written by four people calls the same group “beneficiaries”, “recipients”, and “target population”. Side by side, the document seems to be talking about three different things.
- Every mention in a single view, editable
- Changes go back into the document where they were
- Downloads with tracked changes for review (Premium)
You edit on your own document; the original isn't lost.
The variants together, so you can pick one and edit the rest
The tool doesn't decide which one is right. It shows the ones there are, with their page, and you edit from there. That the decision is yours isn't a limitation: it is what makes the chosen term the correct one and not just the most frequent.
Concept: target population
The numbers next to each variant matter more than they seem: the term you used fourteen times isn't always the right one, but changing it costs fourteen edits and it's best to know that before you decide.
And there is a case that isn't about style but substance: when two variants aren't synonyms. If “beneficiaries” are those who completed the cycle and “target population” is everyone reached, unifying them would be a mistake. Seeing them together is what lets you notice.
When several people wrote it, or a lot of time went by
Multi-author reports
Four consultants, four vocabularies. You check the consistency of the main terms.
Contracts and tender documents
A term that changes its name between clauses is an ambiguity.
Theses written over two years
Chapter 2 and chapter 6 were written months apart. It shows.
Policy documents
When the document is cited later, each variant becomes a different interpretation.
Gather, decide, edit
- You gather the concept. You type what you call it and the mentions come back, including those that use other words.
- You look at the variants together. With how many times each appears and on which page. That's where you decide which one stays.
- You edit in the same view. Not jumping around the document. Changes are applied where each mention was.
- With Premium, you download with tracked changes if someone needs to review what was touched.
No. You edit them in one view, which is fast, and every change passes through your eyes.
Yes, that is the hard part and it's the part it does. It searches by meaning, so asking for “target population” also brings up “beneficiaries” and “program users”. Without AI it works by keyword and finds quite a bit less.
It happens often, and it is the reason the tool doesn't unify on its own. Seeing them together with their context is what lets you realize that two terms that looked interchangeable weren't.
No. The edited one is downloaded and, with Premium, also a version with tracked changes showing what was modified.
Yes, that's what it's for. The longer the document, the further apart the mentions end up and the less useful it is to read it straight through.
Start with the concept that worries you most
Upload the document, type what you call it, and see how many other ways it appears.