Redact institutional documents
To summarize minutes, resolutions, memos, and opinions or draft from them with AI, first remove the personal data from the document: that way you protect its confidentiality.
Your document is not passed to any AI: it does not leave your computer and is not uploaded or stored. The name detector runs inside your browser. You can check it: after the first document, disconnect from the internet and it keeps working.
Options
Document language:
Citations of published works (“(Smith, 2019)” and the reference list) stay as they are. Turn it off for a blind review.
An italic paragraph, in the document’s language, that explains to the AI what the codes in brackets are and asks it not to try to guess the data.
Do you already have a HILO lookup table (from a dataset or another document)? Load it and the same people and data keep their codes.
First time using the anonymizer? To process your document without it leaving your phone, HILO has to download, only once, the dictionaries and files it needs (about 140 MB). We recommend using Wi-Fi. On a phone, the process may take longer than on a computer.
Do not close this tab.
People
ID numbers, phone numbers, and emails
Uncheck what you do not want to replace. The names you see here do not leave your computer.
To review
If you do not review them, they are covered anyway. Review them so you do not cover words that are not data.
Before downloading, look at this
These words were left in the anonymized document and could be people or data. Replace the ones that are.
Minutes or a resolution ready for AI
1. Load it
Load the minutes, resolution, or memo in Word or PDF.
2. Review
Decide whether signatories stay visible or get covered.
3. Use it with AI
Use the text to summarize, compare regulations, or draft the next one.
Signatories, staff, residents, and beneficiaries
An institutional document names the signatories, staff, people who file a request, and the beneficiaries of a measure, often with ID, staff number, and address. HILO replaces people and their data; names of agencies, programs, and places stay, and doubtful ones are shown to you to decide.
Headings in capitals (“VISTO”, “CONSIDERANDO”, “RESUELVE”) and abbreviations (“Dir. Gral.”, “Expte.”) are not taken as people.
What gets covered in an institutional document
What identifies people, not the institution:
- signatories, staff, and meeting participants;
- residents and people who file requests;
- beneficiaries of a measure;
- IDs, staff numbers, and addresses.
Agencies, programs, regulations, and places stay; capitalized headings and abbreviations are not taken as people.
What you can ask the AI with the anonymized document
What the document decides is still complete:
- summarize a long resolution;
- compare it with the previous regulation;
- draft minutes from notes;
- prepare a reply to a request.
Documents worth anonymizing before using AI
Plans
Start free. When you want more, subscribe or buy hilos on their own.
- Keyword search, coding, and annotating, with no limit
- Unlimited downloads of the edited document
- Error diagnostics and tools for datasets
- Topic and code summaries
- Kappa calculator
- AI features (concept maps, assisted coding, checklist, logic model, variable operationalization), with your hilos
- Anonymize documents: 1 without an account, 5 per week with your account (ES · EN · PT)
- 325 hilos per week for AI features (renewed every Monday at 00:00 UTC)
- Change tracking (redline)
- Change history and traceability
- Anonymize documents: 50 per week (ES · EN · PT)
Payment is processed by Paddle. HILO doesn't see or store your card details.
The week renews on Monday. Each anonymized document you download counts once per file.
Yes, like any person. If you want to keep them (because their signature is public), uncheck them in the review.
They stay. When one looks like a person (“Escuela Juana Manso”), it shows up for review.
Yes: after the first one, the detector stays stored and the next ones go faster. With the lookup table, the same people keep their codes.
Yes: each participant keeps their code throughout the minutes, including the attendance list.
They stay: they do not identify a person. If in your case they do, you can cover them in the final review.